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MetaClean for Outlook

Protect your documents when sending emails in Outlook

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Remove metadata email attachments Outlook is a best practice for law firms to prevent sensitive information from being unintentionally shared when sending emails. In Outlook OWA, classic Outlook and the new Outlook, hidden metadata in email attachments can expose confidential client data and compromise solicitor–client confidentiality if not removed before sharing files outside the firm.
 
MetaClean for Outlook is a professional add-on for the Outlook client —compatible with Microsoft 365, classic interface, new interface, Outlook web (OWA), and Outlook on Mac OS X- that allows you to process and control the metadata of all email attachments sent.

This add-on allows metadata templates to be defined and applied so that whenever a user sends an email with attachments, MetaClean can automatically remove, modify, or generate metadata.

This way, your organisation maintains full control over the information that is shared externally via email.

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MetaClean for Outlook

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MetaClean for Outlook

MetaClean for Outlook

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MetaClean for Outlook

On-demand

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Advantages over other solutions

Consult Benefits and regulations

  • Prevent information leaks hidden via metadata when sharing content outside the organisation
  • Natively integrated in Outlook
  • Automatic processing and without user intervention
  • Invalidates digital signatures
  • It does not delete form data or files., Only manage metadata
  • Validated and certified solution in terms of cybersecurity

Benefits and regulations

Prevent accidental exposure of sensitive information

contained within metadata (authors, internal paths, dates, revisions, versions, and editing times).

Protect the documents before leaving the organisation

something critical for the Legal, Financial, Human Resources and Health sectors.

Strengthen corporate cybersecurity and privacy

eliminating metadata that could compromise internal processes or generate legal risks.

Conforms to the main data protection regulations

including:
• GDPR (European Union)
• ENS / National Security Scheme (Spain)
• ISO 27001
• Mexico – Federal Act on the Protection of Personal Data Held by Private Parties (LFPDPPP)
• Peru – Law No. 29733 on the Protection of Personal Data
• Chile – Law No. 19,628 on the Protection of Private Life
• Other European regulations on information security and privacy applicable to document processing and metadata

Automate metadata processing

without depending on user intervention, guaranteeing consistency and reliability.

Reduce human errors

and avoids unintentional information leaks.

Increase the confidence of teams, clients, and auditors

especially in regulated organisations or those that manage sensitive information.

  • File formats supported by MetaClean
  • Integration with Microsoft Outlook 97, 2003, 2007, 2010, 2013, 2016, 2019 and Microsoft 365.
  • Available for all versions of Outlook desktop on Windows, Mac OS X and Outlook on the Web (OWA).
  • Change Control Management and Feedback: Allows you to accept all changes and delete comments in the document automatically.
  • It works automatically without requiring user intervention, Before sending the e-mail, it processes the hidden data and personal information in all attachments before sending the e-mail.
  • It has a graphical interface for configuration: The metadata template, type of files to be processed (.docx, .pdf, .jpg, ...), deletion of metadata or application of templates, etc.
  • Mass deployment of the tool through Active Directory policies.
  • Allows the configuration of exclusion domains for metadata deletion: It is possible to configure that for internal company emails the metadata of the files sent is not modified.
  • Centralised management of each of the established metadata policies.
  • Search within ZIP files by the specified file type and modifies its metadata.
  • Remove . Hidden Data and Personal Information such as: printer paths, document modification history, etc. ...
  • It implements Data Loss Prevention (DLP) functionalities to prevent confidential and critical information from leaving the organisation.

The trial version of MetaClean for Outlook has the following limitations:

  • Up to 50 files can be processed.
  • Add the following metadata to each processed file: Developed by MetaClean (www.adarsus.com) -Trial License-.
  • A maximum of 3 files can be processed at the same time.

* The professional version removes all these limitations.

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MetaClean for Outlook Plug-In

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Windows
MetaClean for Outlook